Purchase Orders

Purchase Orders

A purchase order is a commercial document and the first official offer issued by a buyer to a seller indicating types, quantities, and agreed prices for products or services. Using the Rutter Purchase Orders endpoint, you can get a list of all the purchase orders for a specified business.

Field

Type

Description

name

string

The name of the transaction.

orders

Purchase Orders Line Item[]

An array of purchase order line items.

total_quantity

number

The quantity within the purchase order.

total_amount

number

Amount of the purchase order.

Purchase Orders Line Item

Field

Type

Description

name

string

Name of the purchase order.

document_number

string

Number for the document type that maps to the overall purchase order.

status

string

Current status of a purchase order. One of:

  • Pending Supervisor Approval
  • Pending Receipt
  • Rejected by Supervisor
  • Partially Received
  • Pending Billing/Partially Received
  • Pending Bill
  • Fully Billed
  • Closed
  • Planned

quantity

number

The quantity within the purchase order line item.

quantity_received

number

The quantity received within the purchase order line item.

quantity_billed

number

The quantity billed within the purchase order line item.

rate

number

Price per quantity for the purchase order line item.

orders

Purchase Orders Line Item[]

An array of purchase order line items within this line item.

amount

number

The amount for this purchase order line item.

amount_received

number

The amount received for this purchase order line item.

amount_billed

number

The amount billed for this purchase order line item.

amount_received_minus_billed

number

The amount that is billed that has not been received / beyond what is received.

{
      "name": "Purchase Order #PO-00-0000",
      "orders": [
        {
          "name": "Purchase Order",
          "document_number": "PO-00-0000",
          "status": "Fully Billed",
          "quantity": "1100",
          "quantity_received": "0",
          "quantity_bill": "0",
          "rate": "0.385",
          "orders": [],
          "amount": "423.5",
          "amount_received": "0",
          "amount_billed": "0",
          "amount_received_minus_billed": "0"
        },
        {
          "name": "Bill",
          "document_number": "US-PY 0000-000",
          "status": "Open",
          "quantity": "0",
          "quantity_received": "0",
          "quantity_bill": "1100",
          "rate": "0.385",
          "orders": [],
          "amount": "0",
          "amount_received": "423.5",
          "amount_billed": "423.5",
          "amount_received_minus_billed": "0"
        }
      ],
      "total_quantity": "1100",
      "total_amount": "423.5"
    }